Effective Jan. 1, 2024, the Internal Revenue Service (IRS) has established a new mileage rate for 2024. When a personal vehicle must be used, the allowable business standard mileage rate has increased to 67 cents per mile.
Per 1501.4 – Procedure on Ground Transportation Expenses Including Mileage Rates, mileage reimbursements up to 350 miles (round-trip) are reimbursed at the full IRS rate. For trips which exceed 350 miles, mileage above the first 350 miles is reimbursed at fifty percent (50%) of the full rate. As a reminder, this procedure applies to all travelers including faculty, staff, students, guests, study subjects, etc.
In order for the reimbursement amount to be accurately calculated in Concur and Web Travel, users must enter round-trip mileage as one expense entry.
University employees are encouraged to use a state-owned vehicle or leased vehicle through Fleet Services. When such vehicle is not available, travelers should use the least expensive method of ground transportation to meet their business needs. This may require pricing out available options such as renting a vehicle through the state’s contract with Enterprise Mobility (Enterprise and National).